Here is a timeline of a process we have developed for putting together a major exhibit. As I've stated elsewhere, not all exhibits are juried, so we don't do all these steps every time, but I decided to include this because we are always amazed by how long it takes to pull it off! It takes so many months partly because we are all volunteers and have other jobs and partly because the people we need to communicate with have other jobs too and cannot always respond immediately.
I think one of the most important things we learned was to divide up the tasks and redivide and delegate and then get more help. An event as complex as the HopeArts Festival exhibit takes many people to pull off successfully and graciously. And by graciously, I mean without someone like me losing my mind and my manners. Not that such a thing ever happened, of course. This timeline is for the exhibit committee. Other committees were responsible for hospitality (refreshments and taking care of guest artists), scheduling volunteeers for the opening reception, and printing and disseminating most of the PR materials. In this timeline, the exhibit opening is in mid-July. January and February
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